File sharing in the cloud simplifies how employees access and collaborate on files from endpoint devices. Cloud file sharing can also displace in-house file servers, which can reduce the costs associated with virtual private networks (VPNs) while eliminating the management complexity associated with file servers.

The driver behind the wide adoption of cloud file sharing services is mobile devices. The old way of file sharing doesn’t work for today’s mobile workforce. The primary benefits of online file-sharing services are ease of use, the ability to support any endpoint device and not having to log into a VPN for a shared device.

Like most cloud deployments, online file sharing services can be implemented in three ways: via public, private or hybrid models. In a public option, the vendor takes responsibility for the full service. Some vendors offer a software license option, where the customer can install their own hardware behind a firewall to ensure better security. With a private, on-premises implementation, organizations deploy the application and supporting infrastructure in-house, and secure and maintain it like any other enterprise app with the focus likely on secure file sharing and mobility. A hybrid approach includes both on-premises and cloud file sharing.

Businesses can reduce their risk by ensuring the product they choose has a deployment model that works for their business, as well as integrations and controls to make their data as safe as possible. In addition to deployment models, business must consider these features and functions to ensure their business and security requirements can be met:

  • Integration with existing tools and processes like single sign-on (SSO) and Active Directory
  • Granular administrator controls that define which users can access what data or which devices can be used
  • Auditing/reporting capabilities to help administrators understand how much data is stored in the corporate online file-sharing account and what’s stored in all the accounts —  some solutions offer detailed visibility into individual user activity.
  • More secure solutions are often not as user-friendly at the endpoint. Since endpoint ease-of-use is a key adoption driver,  some businesses may consider deploying multiple file-sharing applications for multiple use cases.

The trick to managing a cloud file sync and share solution is balancing business enablement with the ability to maintain control and security of company data. ACE IT Solutions regularly deploys cloud file sync and share solutions and is aware of the risks and have data security as a main priority when deploying and managing this type of solution. Contact us at 646-558-5575 to learn more about our cloud solutions.

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