File Sync and Share for SMBs: Public, On-premsis, Hybrid Options

File Sync and Share for SMBs: Public, On-premsis, Hybrid Options

Interest in cloud-based file sharing through cloud apps like Anchor and Box is booming. The primary driver behind this rise in adoption is mobile devices. The old way of file sharing doesn’t work for today’s mobile workforce. BYOD policies and an increasingly mobile workforce are putting new pressures on IT and changing the requirements for how workers access corporate data. Additionally, cloud file sharing service adopters say collaborating through the cloud instead of on VPNs makes sense from a management as well as financial standpoint.

cloud securitySMBs that use cloud file sharing to facilitate file access and collaboration from endpoint devices are discovering that these online services can also displace in-house file servers, which can reduce the costs associated with virtual private networks (VPNs) while eliminating the management complexity associated with file servers. While the benefits of these applications are compelling, organizations need to be sure they fully understand the risks, rewards, and deployment options before they take the leap to cloud file sharing. It is essential to balance business enablement with the ability to maintain the control and security of company data.

Like most cloud deployments, online file sharing services can be implemented in three ways: via public, private or hybrid models. Most cloud file sharing vendors offer a public option, in which the provider takes responsibility for the full service. Some vendors may also offer a software license option, where the customer can install their own hardware behind a firewall to ensure stronger security. Customers can also opt for a hybrid approach that includes on-premises and cloud file sharing. The challenge is that there is no one-size- fits-all file-sharing solution because organizations have varying security and business requirements.

Public cloud solutions are typically easy to configure and deploy, but companies are completely dependent on the service provider for file security. In a hybrid deployment, software is delivered as a service and some (or all) corporate file data primarily resides within the cloud. With an on-premises implementation, organizations deploy the application and supporting infrastructure in-house, and secure and maintain it like any other enterprise app with the focus likely on secure file sharing and mobility. Businesses in regulated industries are often more comfortable with this setup since they can better manage policies to stay in compliance.

ACE IT Solutions offers a choice of customizable cloud file sharing solutions that make it simple to share files internally and with external partners, clients and vendors. Our solutions provide permission options and reporting capabilities that give you comprehensive control over your content. Contact us at 646-558-5575 to discuss your options.